Executive Assistant

Location: Pune, India Experience: 3–5 Years

We are seeking a proactive and highly organized Administrative Assistant to support our team of investment professionals. This role is designed for a resourceful individual who thrives in a demanding, time-sensitive environment. You will serve as the operational backbone for the team, managing complex logistics and coordinating across global departments to ensure seamless business operations.

1. Strategic Calendar & Meeting Management

• Active Scheduling: Manage high-volume, complex calendars, including scheduling, confirming, and re-prioritizing meetings as urgent business needs arise.

• Proactive Oversight: Regularly review upcoming schedules to anticipate logistical needs and resolve potential conflicts before they occur.

• Materials Preparation: Gather, organize, and prepare comprehensive briefing materials and agendas for both internal and external meetings.

2. Travel & Logistics Coordination

• Global Travel: Arrange complex domestic and international travel itineraries, including flights, accommodations, visas, and ground transportation.

• Expense Management: Quickly master internal systems to process expense reports, service requests, and travel reimbursements accurately.

3. Business Support & Project Coordination

• Document Production: Prepare and edit high-quality PowerPoint presentations and Excel documents for investment reviews and client meetings.

• Project Assistance: Support special projects, event planning, and the creation/distribution of surveys or research reports.

• Inquiry Management: Act as a central point of contact, responding to daily inquiries and facilitating communication between senior management and external stakeholders.

Experience & Education

• Experience: 3–5 years of professional administrative support experience, preferably within the Financial Services or a similarly fast-paced corporate environment.

• Education: Undergraduate degree required.

Technical Proficiencies

• Microsoft Office Suite: Advanced proficiency in Outlook, PowerPoint, Excel, Word, and OneNote.

• Systems Agility: Ability to quickly learn and navigate intranets, shared workspaces, and enterprise resource planning (ERP) tools.

Professional Competencies

• Communication: Exceptional written and verbal communication skills with a professional demeanor.

• Organizational Mastery: High attention to detail and the ability to manage multiple competing priorities simultaneously.

• Team Orientation: A proactive team player who remains calm under pressure and exercises sound judgment in a time-constrained setting.

This is a high-visibility position where your organizational expertise directly impacts the productivity of senior investment personnel. You will work within a collaborative, global framework that values efficiency, precision, and a forward-thinking approach to administrative excellence.