Regulatory Affairs Associate

Major Accountabilities

• Carry out Veeva Promomat Coordinator activities as per procedure to ensure timely execution of copy clearance tasks.

• Manage JJV APAC Copy Clearance Inbox, and respond to emails in a timely manner.

• Assist in Veeva Account creation and modification requests.

• Answer queries from cross-functional teams according to the information found in our Standard Operating Procedures (SOPs).

• Other administrative tasks related to copy clearance and Veeva Promomats as needed, such as data tracking and report generation.

• Other operational needs as required

• Flexibility to work Singapore in Singapore time zone is required.

Experience:

• 1–3 years of experience in regulatory affairs, quality or administrative coordination within a regulated healthcare/ life sciences environment. 

• Experience with Veeva PromoMats/Veeva Vault or similar systems, copy clearance processes is preferred.

• Experience with shared inbox management and cross-functional coordination is preferred

Competency:

• Strong attention to detail.

• Process-oriented mindset with ability to follow SOPs, work instructions and escalation pathways consistently in a regulated environment.

• Good coordination and follow-up skills to manage copy clearance requests, shared inbox queries and cross-functional inputs within expected turnaround times.

• Comfortable working with digital workflow systems, trackers and reports; able to maintain accurate records and identify follow-up actions.

• Clear written and verbal communication skills in English, with ability to respond professionally to stakeholders and explain process requirements clearly.

• Conversational Japanese is an advantage but not mandatory.