Executive Assistant

Overall purpose of role

Dedicated administrative support to the India Investment banking Head and the Corporate Finance Team

Key Accountabilities

 Support the India CEO & M&A team (includes multiple senior MDS and Directors) with administrative aspects

relating to the Function such as diary management, travel bookings , client meetings and manage senior

visitors into the region.

 Assist with processing invoices by liaising with external firms and internal business approvers

 Process and reconcile expenses for team members

 Secure conference rooms/video-conferencing for meetings and events

 Track Senior Visits in the country – own the itinerary where Transaction banking is the host.

 Create and maintain team distribution lists where applicable

 Provide individual administrative assistant support on request (including answering phones, printing, photo-

copying, scanning, arranging couriers, delivering mail and planning meetings/managing diaries)

 Pro-actively ensure all new joiners (permanent, contractors and secondees) to the team are fully on-boarded

from an administrative/technology perspective

 Organise travel arrangements and itineraries

 Assist in establishing best practices by partnering with the other assistants in the region to achieve high

performing standards and efficiencies

 Assist in cross border requirements & approvals for business trips

 Other ad hoc duties on request

Risk and Control Objective [This section is mandatory for all role profiles and must not be deleted]

Take ownership for managing risk and strengthening controls in relation to the work you do

Person Specification

Personal attributes essential to performing role including competencies, expertise, knowledge, and experience.

Note: experience requirements must not be in the form of years (minimum or otherwise).

Essential Skills/Basic Qualifications:

• Strong interpersonal skills

• Relevant experience of secretarial / administrative experience

• Working experience with Microsoft Word, PowerPoint, Outlook and Excel

• Fluent in English (both written and oral)

• Excellent communication skills

• Consistent attention to detail and accuracy

• Experience of working in financial services

• Awareness about information security and confidentiality

• Service oriented attitude that works well with a wide range of stakeholders

• Strong time management and personal organisation skills.

• Able to effectively plan and prioritise to set and meet deadlines

• Passion for continuous improvement

• Able to act independently and exercise good judgment

• Passion for continuous improvement and comfortable working in a changing environment

• Graduate in any discipline

Desirable skills/Preferred Qualifications:

 Previous experience of managing multiple senior level stakeholders

 Previous experience of using planning tools and Microsoft office

 Billing and vendor management experience within financial services / corporate including experience of eBilling

 Ability to work remotely with different time zones