EHS Coordinator

Experience from 3 to 8 Years

Location: Bangalore, Kadubeesanahalli

Role Purpose

Support the effective implementation of applicable legal requirements, EHS standards and the Office & Small Sites Safety Playbook across the Bangalore office and assigned fleet activities. The role will coordinate programmes, inspections, training, incident investigation, contractor managment, compliance documentation, data reporting and CAPA closure under the direction of the India EHS lead. Final accountability for EHS decisions and approvals remains with site leadership and the designated EHS professional.

Key Responsibilities

1. Maintain the site EHS legal and internal compliance register, calendar, licenses, records and supporting evidence, and promptly escalate gaps to the India EHS Lead.

2. Implement and monitor office EHS programs covering emergency preparedness, fire  safety, first aid and AED readiness, ergonomics, electrical safety, chemical management, waste, environmental initiatives and relevant employee wellbeing interfaces.

3. Conduct periodic workplace inspections, risk assessments and program self-assessments, document findings, assign actions and monitor closure.

4. Coordinate risk assessment review, permit-to-work controls and field verification for maintenance, fit-out and other higher-risk activities.

5. Support incident and near-miss reporting, evidence collection, investigation, root-cause analysis, CAPA development and effectiveness verification.

6. Administer Good Save reporting, analyses recurring hazards and overdue actions, and recommend practical improvements.

7. Lead and coordinate office-focused EHS employee engagement activities, including new-hire orientation, awareness campaigns, safety moments, wellbeing and ergonomics initiatives, emergency drills, interactive events, quizzes, recognition program and other participation-based activities. Develop an annual engagement calendar, partner with site functions and employee networks, maintain participation records, gather feedback and measure effectiveness to continuously improve safety awareness, ownership and culture.

8. Support the SAFE FLEET programme through driver training coordination, driving licence and document verification, event follow-up, programme data quality checks and action tracking.

9. Maintain emergency plans, coordinate drills, support emergency response teams and document lessons learned and improvement actions.

10. Support internal, global and regulatory audits by maintaining controlled records, coordinating inspections and tracking findings and CAPAs to closure.

11. Compile accurate monthly EHS metrics and concise reports for site leadership and India EHS, highlighting significant risks, trends, overdue actions and decisions required.

12. Coordinate with Facilities, Security, Human Resources, Occupational Health, business teams, fleet partners and service providers to integrate EHS controls into normal operations.

13. Escalate serious hazards, incidents, regulatory concerns and overdue high-risk actions promptly. The role may recommend work stoppage, with formal authority defined through site governance.

14. Support environmental program, including waste compliance, resource conservation, sustainability campaigns and required data submissions.

15. Use approved AI and digital tools to support EHS data analysis, trend identification, draft reports, training materials and routine workflow improvement, while protecting confidential information and ensuring all outputs are reviewed and validated by the responsible EHS professional.

16. Develop clear and creative EHS communications, including campaigns, visual messages, toolbox content, digital learning and leadership updates, tailored to different employee and contractor audiences.

17. Perform other EHS activities within the agreed role scope and under the direction of the India EHS Lead.

Required Competencies

• Working knowledge of applicable Karnataka and Indian EHS requirements relevant to offices, facilities, contractors and fleet operations.

• Practical capability in risk assessment, incident investigation, root-cause analysis and CAPA management.

• Ability to influence Facilities, vendors and business stakeholders and follow through on agreed actions.

• Strong documentation, data analysis and concise reporting skills.

• Proficiency in Microsoft Office and EHS reporting systems.

• Clear written and spoken English; local language capability is desirable.

• Practical ability to use approved generative AI, automation and analytical tools responsibly for research, trend analysis, drafting and productivity improvement, with sound judgement, data protection awareness and human validation of outputs.

• Creative communication and visual storytelling skills, with the ability to convert technical EHS information into concise, engaging and audience-appropriate campaigns, presentations, infographics and digital learning content.

• Strong employee engagement and facilitation skills, with the ability to design inclusive, interactive and measurable office EHS activities that encourage participation, build personal ownership and strengthen safety culture.

• Ability to work independently while escalating material risks and compliance matters appropriately.