Administrative Assistant

Administrative Assistant

• Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing ad-hoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports

• Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions

• Support projects

• Assist with budget planning and compile statistical data for financial planning

• Act as information source on group and company policies

• Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function

• Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals

• Interact with external customers.

Required Qualifications:

• 6+ months of Executive Administration experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

• 6+ Months of experience supporting senior leaders (Director level or above) in an Executive Assistant or Executive Administrative role

• Strong expertise in calendar, travel, and expense management in a matrixed, global organization

• Excellent organizational, planning, and prioritization skills with strong attention to detail

• High degree of professionalism, discretion, and ability to handle confidential and sensitive information

• Strong written and verbal communication skills; ability to produce executive‑quality documents and correspondence

• Proficiency with Microsoft Office tools (Outlook, Teams, Word, Excel, PowerPoint) and enterprise expense and travel systems

• Ability to work independently, anticipate needs, and adapt quickly in a fast‑changing environment

• Experience working in a regulated or compliance‑driven enterprise environment (preferred).

Job Expectations:

• Provide a high level of professional, executive‑level administrative support, balancing core administrative responsibilities with ad‑hoc business and leadership initiatives

• Manage heavy and complex calendaring, including coordination across time zones, prioritization of meetings, and proactive conflict resolution

• Plan and coordinate complex domestic and international travel, including itineraries, visa documentation support, and contingency planning

• Prepare, submit, and track expense reports in accordance with company policies and compliance requirements

• Support leadership meetings, town halls, and business reviews by coordinating logistics, preparing materials, tracking action items, and following up on deliverables

• Create, edit, and manage executive‑ready documents, presentations, emails, and briefing materials with high attention to quality and confidentiality

• Act as a point of contact and information source on group, HR, finance, travel, and company administrative policies, escalating issues as appropriate

• Support small projects and ongoing business initiatives such as tracking deliverables, maintaining key logs, and pulling routine reports

• Collaborate and consult with peers, colleagues, and managers to resolve administrative or operational issues and achieve shared goals

• Interact professionally with senior leaders, partners, vendors, and other internal and external stakeholders, exercising discretion and sound judgment

• Receive direction from leadership and exercise independent judgment within defined parameters while continuing to build understanding of Wells Fargo’s administrative support function, policies, and controls