introduction

This privacy notice applies to the processing of personal data we collect and process about you when we provide you our Services, which includes providing access to our talent pool, notifying about jobs you may be suitable for as well as interviewing, assessing, and matching you with our clients for both permanent and contingent roles.

Your privacy and the security of your personal data is important to Randstad Enterprise and the rest of the Randstad Group companies. We are responsible for ensuring that all personal data entrusted to us is processed in accordance with applicable data protection legislation.

This notice explains who we are, for what purposes we may use your personal data, how we handle it, to whom we may disclose it such as clients, (IT) service providers and other Randstad Group companies, where it may be transferred to or accessible from and what your rights are.

about Randstad

Randstad SourceRight India d/b/a Randstad Enterprise (referred to in this notice as: “we” or “us” or “Randstad”), will process your personal data in accordance with this privacy notice (such personal data sometimes also referred to as “information”).

What personal data do we process about you and why

We use your personal data so that you can create a profile in this talent pool and ultimately, so that we can make your profile available to Randstad recruiters who can match you against job opportunities with Randstad customers.

By innovating at scale, Randstad will fulfill our compelling vision: to empower lifelong employability and deliver on our brand promise of proactivity, transparency and guidance to offer a truly enriching talent experience for finding a job around the world.

When you register in our talent pool or use our website, we collect and process the following personal data about you for the purposes specified below:

Purpose(s) for processing	Categories of personal data	Legal basis for processing
To provide our Services to you (including matching and proposing you to clients, interviews, assessments). For example, we may process your personal data to recommend jobs to you based on your profile and enable our consultants to provide you with tailored job opportunities, career advice and introduce you to hiring managers.	Identification and contact data: name, contact information (including home address, home phone number and mobile phone number), citizenship and country of residence, date of birth, (in exceptional cases) gender, digital signature and languages spoken. CV/resumes and other recruitment information: CV/resume, work history, information about your skills, your experience and educational background and other relevant information (such as your photograph, interview notes and personal data included in the cover letter or as part of the application process). Government issued identifiers: government issued identifiers such as PAN or Aadhar card, the national identification number	Based on consent. You may withdraw your consent or object to receiving marketing communications at any time by using the opt-out option provided in each communication or through your account settings.
Dispute management and litigation	Legal/Dispute Data: Personal data that law enforcement authorities require us to disclose in connection with an investigation. Personal data that is necessary for Randstad to defend its rights in connection with a dispute or with proceedings before a court of law (or other dispute resolution body)	Processing is based on the legitimate use case of Employment, which includes the protection of company assets, protecting its legal interests and managing legal claims/disputes
Compliance with labor, tax and social security laws and other legal or regulatory requirements (e.g. equal opportunity and workplace diversity requirements)	Identification and contact data: name, contact information (including home address, home phone number and mobile phone number), citizenship and country of residence, date of birth, (in exceptional cases) gender, digital signature and languages spoken. Government issued identifiers: government issued identifiers including (without limitation) the national identification number, social insurance number and social security number, as legally required. This may include, without limitation, the provision of any further information that may be formally required by governmental or regulatory authorities.	Processing is based on the legitimate use case of Legal Disclosure, for the purposes of compliance with our legal obligations under labor, tax, social security and other laws and regulations.
Hiring Events	Identification and contact data: name, contact information (including home address, home phone number and mobile phone number), citizenship and country of residence, date of birth, (in exceptional cases) gender, digital signature and languages spoken. Photographs and video footage: when participating in recruitment-related events, meetings, conferences etc.	Based on consent, in particular in maintaining a good relationship with our community of candidates and promoting our Services by inviting you to our events. You may withdraw your consent or object to receiving marketing communications at any time by using the opt-out option provided in each communication or through your account settings. In the context of such events, photographs or video footage may be taken, which may involve the processing of your personal data.
Facilities, security and contingency planning purposes	Identification and contact data: name, contact information (including home address, home phone number and mobile phone number), citizenship and country of residence, date of birth, (in exceptional cases) gender, digital signature and languages spoken. Visitor information: when accessing our buildings, we may collect your name, contact details, car plate number, identification, etc. for security reasons. Where we are legally permitted to do so we may also ask you to disclose information about your health (including information related to viral infections, flu, etc.) for health and safety reasons. Information related to identification/access control cards: employee identification and access control cards may contain your name, photograph, employee number and may be linked to other details on record (department, phone number, license plate). CCTV footage: we may process footage of you obtained through our use of CCTV surveillance systems.	Processing is based on the legitimate use case of Voluntary Provision. The legitimate use case pursued by Randstad include safeguarding and securing our assets, our facilities, our information systems and our people. In this context, the collection and verification of identification and contact information is necessary for access control, on-site security, and effective contingency planning.
To conduct corporate transactions (including mergers, acquisitions and divestments)	Identification information: your name and other contact information (including email address, landline phone number and mobile phone number), gender, digital signature and languages spoken. Professional information: information related to your work including (without limitation) your job title, your location and your department.	Processing is based on the legitimate use case of Voluntary Provision. The legitimate use case pursued by Randstad include Randstad’s interest in developing its business through mergers, acquisitions and divestment.
To manage the website and for system administration purposes (e.g., also for diagnosing technical problems, analyze the traffic to our website)	Device Usage Data: Internet Protocol (IP) address of your device, IP address of your Internet Service Provider, device screen resolution, device type (unique device identifiers), browser and operating system versions, geographic location (country only), preferred language used to display, date and time of access to the website, internet address from which you were directly linked through to our website, operating system that you use, parts of the website that you visit, pages of the website that you have visited and the information that you viewed, hyperlinks you have clicked, material that you send to or download from our website	(a) Processing is based on the legitimate use case of Voluntary Provision. The legitimate use case pursued by Randstad include managing our website, marketing and communications strategy; and/or (b) Where (a) is not possible because local mandatory law requires so, only in those limited cases may this be based on consent
For web analytics, in order to optimize the user experience (analyzing the way our pages are visited, analyzing trends, observe and measure how our visitors engage with our website) and the quality of the content provided to you (e.g., job posting)	Device Usage Data: Internet Protocol (IP) address of your device, IP address of your Internet Service Provider, device screen resolution, device type (unique device identifiers), browser and operating system versions, geographic location (country only), preferred language used to display, date and time of access to the website, internet address from which you were directly linked through to our website, operating system that you use, parts of the website that you visit, pages of the website that you have visited and the information that you viewed, hyperlinks you have clicked, material that you send to or download from our website	(a) Processing is based on the legitimate use case of Voluntary Provision. The legitimate use case pursued by Randstad include improving our website, marketing and communications strategy; and/or (b) Where (a) is not possible because local mandatory law requires so, only in those limited cases may this be based on consent
Cooperating with law enforcement agencies/courts, management of legal disputes/claims	Legal/Dispute Data: Personal data that law enforcement authorities require us to disclose in connection with an investigation. Personal data that is necessary for Randstad to defend its rights in connection with a dispute or with proceedings before a court of law (or other dispute resolution body).	Processing is based on the legitimate use case of Judicial Compliance. The legitimate use case pursued by Randstad include the protection of company assets, protecting its legal interests and managing legal claims/disputes

How long we keep your personal data

We will not retain your personal data for longer than necessary. In order to determine whether to retain your personal data, we take into consideration when  you last logged in onto and interacted with our talent pool. In case of prolonged inactivity, we may close and delete your account and personal data associated with it.

Our cookies

When you visit our website, we collect some information related to your device, your browser and to the way you navigate our content, as well as profile and information gathered by using one of our features (such as availability, shift scheduling, calendar integration, timesheets, payslips, contracting, inbox).

We may use cookies to collect this personal data. Cookies are small text files that are saved on your device when you visit our website. Cookies enable the website to remember your actions and preferences (for example, your choice of language) and recognize you when you return, so that we may analyze trends, determine your areas of interest and administer our website in order to speed up the navigation process and to make your site experience more efficient.

Please find more information on the cookies we use, for what purpose and further settings for configuring or deleting cookies in our cookie notice.

HR technologies
our use of innovative HR technologies for talent matching and services

Our ultimate goal is to support people and organizations in realizing their true potential. We believe that the best way to achieve that goal is by combining our passion for people with the power of today’s HR technologies. By HR technologies we mean technologies that help us digitize and enhance a variety of recruitment-related processes.

We utilize various HR-technologies, including AI-driven tools like chatbots and automated matching engines, to enhance and personalize your talent experience. These tools streamline the recruitment process, offering a more interactive and efficient way for you to:

use chatbots to improve your talent experience and provide us with relevant information that may not be readily apparent from the application, profile or resume of a candidate.
benefit from advanced CV parsing that accurately maps your experience to our database, ensuring your unique skills are instantly searchable and never overlooked for relevant opportunities.
receive job matches through automated search technology that aligns your profile with essential job requirements, allowing us to promptly identify the best-fit roles for your specific skillset.

responsible use of HR technologies

Randstad is committed to the ethical and responsible use of innovative HR technologies (you can read our AI principles here). Randstad does not use these technologies as a substitute for humans or human interaction in any part of its processes. Instead, our use of HR technologies is intended to make interactions with clients and candidates more personal, relevant and meaningful.

with whom we share your personal data

We may share your personal data with:

Randstad Group Entities:

with other entities of the Randstad group of companies. We are part of a multinational group of companies and sometimes we may share personal data with other Randstad groups of companies for the purposes of efficient management of business, compliance with legal and regulatory requirements and to provide our Services to you (include as matching) and to our clients. For an overview of these entities, click here.

Our "partner for talent" strategy focuses on building long-term relationships with clients and talents, understanding their unique challenges, and delivering tailored solutions to help them thrive in a dynamic global talent market. We leverage data, technology, and our deep industry expertise to connect the right talent with the right opportunities.

External partners for service delivery:

with Randstad clients. Within the scope of our Services
with third parties providing HR-related services to use (e.g. payroll service providers).
with third party providers of IT-related services (e.g. we use an external provider to support our IT-infrastructure; e.g. an important part of our software and databases sit in a cloud-environment
which is operated by a third party service provider).
with third parties providers of marketing-related services (e.g. we may store your personal data in a cloud-based CRM-application that is hosted and provided by a third party service provider; e.g. when we use a third party service provider to organise an event we may share your personal data with that third party in order to invite you to that event).
with providers of professional services (e.g. to our auditors, our tax advisors, our legal advisors).
with pension funds.

Public and Regulatory Authorities:

with public authorities (e.g. pursuant to applicable law Randstad must disclose personal data to the social security authorities and to tax authorities).
with law enforcement authorities, courts and regulatory authorities (e.g. as part of a criminal investigation police services may require us to disclose personal data to them).

We may also disclose your personal data to third parties:

in the event that we sell or buy any business or assets, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; or
if all or a substantial part of our assets are acquired by a third party, in which case the personal data that we hold about you may be one of the transferred assets.

how we will protect your personal data

We have technical and organizational security measures in place to protect your personal data from being accidentally lost, used, altered, destructed, disclosed or accessed in an unauthorized way. We limit access to your personal data to those who have a genuine business need to know it. Those processing your personal data are governed by Randstad's rules for information and IT security, data protection and other internal regulations and guidelines applicable to the processing of personal data.

While we have measures in place to protect your personal data, it is important for you to understand that 100% complete security cannot be guaranteed. Accordingly, we have procedures in place to deal with data security incidents and to comply with legal requirements applicable to the detection, handling and notification of personal data breaches.

your data protection rights

You have the following rights regarding your personal data:

Rights	What does this mean?
1. Right of access	You have the right to access the personal data we keep about you – this is because we want you to be aware of the personal data we have about you and to enable you to verify whether we process your personal data in accordance with applicable data protection laws and regulations.
2. Right to correction	If your personal data is inaccurate or incomplete, you have the right to request the rectification of your personal data. This includes the right to update outdated or inaccurate personal data.
3. Right to correct, update and erasure	You have the right to request the deletion or removal of your personal data where there is no compelling reason for us to keep it. This is also known as ‘the right to be forgotten’. This is not a general right to erasure, there are exceptions.
4. Right to withdraw consent	If our processing of your personal data is based specifically on your consent, you have the right to withdraw that consent at any time. This includes your right to withdraw consent to our use of your personal data in the context of voluntary employee surveys.

You can exercise your rights by sending a message to us using the contact information provided below.

We will handle your request with special care to ensure your rights can be exercised effectively. We may ask you for proof of identity to ensure that we are not sharing your personal data with anyone else but yourself!

You must be aware that, in particular cases (for instance, due to legal requirements) we may not be able to make your request effective right away.

changes to this data protection notice

We may update this notice from time to time. You can see the date on which the last change was made below in this notice. We advise you to review this notice on a regular basis so that you are aware of any changes.

contact us

If you have any questions about this notice or any privacy concerns, or would like to learn more about how we work with privacy, please contact us at privacy@randstadenterprise.com.

This notice was updated on: 24 February 2026

privacy notice.