Training Program Administrator (Executive Assistant)

Location: Pune, India

Shift Timings: 5:00 PM – 1:30 AM IST

The Private Wealth Management Talent Acquisition and Development Team is committed to shaping the future of our organization by attracting and nurturing top-tier talent. We are known for our comprehensive approach, with onboarding and continuing education programs that evolve to meet the ever-changing needs of our employees and the industry.

We focus on finding and developing talent that brings diverse perspectives and innovative solutions to our clients. We proudly support several industry-leading training programs that empower our employees to build strong skills, relationships, and long-term careers with our firm.

We are seeking a Training Program Administrator to support our Talent Acquisition and Development Team. This team plays a critical role within the private wealth management business, driving efforts to attract, develop, and retain top talent. Our mission encompasses strategic hiring, onboarding new talent, and cultivating leadership capabilities to ensure long-term growth and excellence.

As an integral part of the team, you will manage training activities and build employee skills, often providing new hires with their first impression of the firm. You will provide essential administrative support for internal development programs, requiring strong organizational skills, effective communication, and the ability to shift gears at a moment’s notice.

• Calendar Management: Manage complex calendars for various development training programs.

• Logistics & Coordination: Handle program logistics, including scheduling presenters, booking meeting rooms, sending session invites, and preparing session materials/prework.

• Account Administration: Set up trainee user accounts and manage access to learning platforms.

• Evaluation & Grading: Partner with the training team to grade assignments and monitor surveys to assess the impact of program sessions.

• Data Maintenance: Assist with compiling, maintaining, and reporting on training data.

• Content Management: Complete regular reviews and updates of existing training modules.

• Process Improvement: Drive technology enhancements to improve the efficiency of training programs.

• Education: Bachelor’s degree in Business or a related field.

• Experience: 3–5 years of experience in an administrative or coordination role, preferably within a global company.

• Organizational Skills: An eye for detail and the ability to meet tight deadlines while juggling multiple high-volume projects.

• Communication: Accomplished communicator with experience interacting with senior leadership and internal clients.

• Technical Expertise: * Expertise in Outlook calendar management for multiple stakeholders.

  • Expert knowledge of Microsoft Office Suite (Word, Excel, PowerPoint).

  • Familiarity with Zoom and virtual meeting coordination.

• Mindset: Ability to work independently and as part of a team, thriving in a busy environment while maintaining composure and positivity.

• Bonus: Knowledge of the private wealth management industry is a plus.

We are a leading global investment management firm offering high-quality research and diversified investment services to institutional clients, retail investors, and private-wealth clients in major markets around the globe. With thousands of employees across dozens of locations worldwide, our goal is to be the most trusted investment firm in the world.

We realize that it's our people who give us a competitive advantage, and our goal is to create an inclusive culture that rewards hard work and intellectual curiosity. If you're ready to challenge your limits and empower your career, join us!