HR Associate

Key objective of the role (as detailed as

possible)

1- Interview scheduling for Role 3 and

above

2- MUID creation

3- Issue of appointment letter

4- Verification of pre and post joining

documents

5- Provide payroll inputs

6- Process invoice in BGV

7- Good with excel.

Facilitate the creation of employment and internship certificates and issue company IDs.

Recruitment and Onboarding Administration:

• Manage the administration of hires, including temporary employment and internships.

• Coordinate with various internal and external stakeholders for contracting and creation of employee records in systems.

• Liaise with relevant departments for data transactions and clarify work and social insurance requirements.

• Arrange onboarding activities and coordinate with IT for email, user accounts, laptops, and other equipment.

• Monitor HR data, vendor ID creation, and manage local medical checks and background checks.

• Set up new hires in payroll systems, bank accounts, and file all hire paperwork.

Verification of Employment and Letter Creation:

• Conduct verification of employment processes/documents and generate employment letters as needed.

Invoice and PO Management:

• Administer invoices and manage purchase orders for various services.

• Process invoices in SAP, update payment trackers, and communicate with vendors regarding payment.

• Coordinate with trainers for invoice splitting and ensure compliance with procurement guidelines.

• Validate invoices against contractual terms and resolve discrepancies.

Qualifications:

• Bachelor’s degree in human resources, Business Administration, or related field (Master's degree preferred).

• 1-3 years of experience in HR management or a related field.

• Excellent organizational, communication, and interpersonal skills.

• Ability to manage multiple priorities and work effectively in a fast-paced environment

• Strong analytical and problem-solving skills.

• Proficient in MS Office Suite (Word, Excel, PowerPoint). HRIS experience a plus.

• Actively partner and work with the Manager to achieve the agreed-upon performance and developmental objectives.

• Seek opportunities for continuous improvement and work on constructive feedback

• Identify any knowledge gaps and escalate concerns to the Manager.

• Demonstrate flexibility and adaptability to work schedule requirements and operation hours in order to fulfill real-time business requirements.

• Understanding and compliance with confidentiality requirements to perform HR activities due to the sensitive nature of the work, such as personnel data and sensitive information.

Benefits:

• Competitive salary and benefits package.

• Opportunity to work on a variety of impactful HR projects.

• Work in a collaborative and supportive environment.